Terms and Conditions of Meeting Room Hire

 

General

The following terms and conditions will apply only to the supply of meeting rooms at Ongar Business Centre.  By booking a meeting room you agree to accept without modification the Terms and Conditions below. By viewing and using the site you are deemed to consent to and accept the Terms and Conditions

Changes

We reserve the right to change these Terms and Conditions at any time.  Any changes are effective immediately upon posting to the site. Your continued use of the site constitutes your agreement to such Terms and Conditions

Meeting Room Availability

 Any booking for a meeting room is subject to there being availability of rooms.  We reserve the right to refuse any booking for a meeting room

Enquiries / Booking a Room

 You can make enquiries and/or bookings for our meeting rooms either verbally, in writing or electronically (using the ‘Get in Touch’ Page).  A ‘Meeting Room Booking form’ will be sent out, once received your booking will be confirmed via email
 

Catering and Refreshments

Catering for your event, Hirers are asked to arrange their own lunches, local Cafes can be recommended, some deliver to the Centre. Hirers must make the Ongar Business Centre aware of any lunches that may be delivered to the Centre.

Unlimited Coffee and Tea can be supplied at £10.00 per pot, pot holds 8-10 cups.

Payment

Payment can be made by card when booking the meeting room or by bank transfer following receipt of the invoice.  Let’s Do Business Group (LDBG) do not store your credit/debit card details. This information is processed by WorldPay.


Cancellation Policy

In the event of a cancellation, please notify the Ongar Business Centre as soon as possible. 

Cancellation with less than one week’s notice will incur a charge:

  •    One week to 48 hours         50% charge

  • Within 48 hours                   100% charge

Privacy and Data Protection

We treat your privacy seriously.  The information you provide when you book our meeting rooms is subject to our privacy policy.

Disclaimer

Let’s Do Business Group, Ongar Business Centre reserves the right to cancel meeting room bookings at any time.  In the unlikely event of cancellation, fees will be refunded in full. Whilst every effort has been made to ensure the accuracy of the information on the website, it may be subject to change to later alteration or amendment in the light of policy changes or other constraints