Terms and Conditions of Meeting Room Hire

Enquiries / Booking a Room

 You can make enquiries and/or bookings for our meeting rooms either verbally, in writing or electronically (using the ‘Get in Touch’ Page).  A ‘Meeting Room Booking form’ will be sent out, once received your booking will be confirmed via email
 

Catering and Refreshments

Catering for your event, Hirers are asked to arrange their own lunches, local Cafes can be recommended, some deliver to the Centre. Hirers must make the Ongar Business Centre aware of any lunches that may be delivered to the Centre.

Unlimited Coffee and Tea can be supplied at £10.00 per pot, pot holds 8-10 cups.

Fire Precautions

All attendees must be made aware of the Fire Action Procedures and Evacuation routes. 

See Exit Route Plan on the wall of the room.

Evacuation route:    

From Conference Room straight across corridor into lobby exit via Main Doors

From Meeting Rooms 1 & 2 – depending on direction of Fire

a)     Turn left straight out of Main Entrance Doors

b)     Turn right and right again out of Fire Exit Doors

Assembly point:       Car Park in Front of Building under Green ‘Assembly Point’ sign.

Smoking:               

Smoking is not allowed in any areas of the building including e-cigarettes.

Smoking is permitted outside the building in the designated smoking area – NOT in front of the building or by any open window and doors.

Please use the cigarette bin provided by the Bin Store Area in corner of front car park.

Attendees:

Please notify the Centre of the names of all expected attendees 24 hours prior to the event.

Facilities:

All areas used must be left clean & tidy after use.

All tables & chairs that have been moved must be returned to the original location/ layout.

Damages:

Users will be held responsible for any damage caused to equipment / facilities by anyone attending / organising / running the event.

Cancellation:

In the event of a cancellation, please notify the Centre as soon as possible. 

Cancellation with less than one week’s notice will incur a charge:

§  One week to 48 hours         50% charge

§  Within 48 hours                   100% charge

Payment Terms:

A non-refundable deposit of 50% will be required at time of booking via BACS – remainder to be paid on receipt of final Invoice.

Paid to Let’s Do Business Group, details are on the Invoice.

Sort Code: 202794  Account: 93870634

Lets Do Business (South East) Group Ltd

Privacy and Data Protection

We treat your privacy seriously.  The information you provide when you book our meeting rooms is subject to our privacy policy.

Disclaimer

Let’s Do Business Group, Ongar Business Centre reserves the right to cancel meeting room bookings at any time.  In the unlikely event of cancellation, fees will be refunded in full. Whilst every effort has been made to ensure the accuracy of the information on the website, it may be subject to change to later alteration or amendment in the light of policy changes or other constraints